JOB REPORT / 43-6011 · 22 TASKS

Executive Secretaries and Executive Administrative Assistants.

Can AI do the work of Executive Secretaries and Executive Administrative Assistants?

Mostly it works alongside you. Here is what shifts, task by task.

YOUR EXPERIENCE MATTERS

How does this fit your work?

How many tasks do you use AI to assist with at work?

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The mark shows what’s typical for this job.

The parts of your job AI can already do most of:

Read and analyze incoming memos, submissions, and reports…
Compile, transcribe, and distribute minutes of meetings
Manage and maintain executives' schedules

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A guided certificate program in AI-assisted Executive Secretaries and Executive Administrative Assistants work. It covers the 21 AI-affected parts of your job and ends in a capstone a person reviews.

WHAT WE LOOKED AT

Your job, task by task.

21 of 22 tasks reviewed

This job has 22 core tasks. We went through 21 of them, one at a time.

Task by task, from the work Executive Secretaries and Executive Administrative Assistants actually do. How we describe AI use in each task is our own read of it, not a measurement of whether AI can replace the job.

TASK 01
Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
AI DOES
Scans documents, flags key topics, and drafts suggested routing lists
YOU DO
Judge urgency and context based on knowing the executive's priorities and relationships
TASK 02
Compile, transcribe, and distribute minutes of meetings.
AI DOES
Transcribes speech, drafts meeting summaries, and formats distribution emails
YOU DO
Judge which decisions and action items are most important and verify accuracy
TASK 03
Manage and maintain executives' schedules.
AI DOES
Suggests open time slots, flags scheduling conflicts, and drafts calendar invites
YOU DO
Judge which meetings truly matter and protect the executive's time with people skills
TASK 04
Process payroll information.
AI DOES
Auto-fills payroll data, flags errors, calculates totals, and drafts reports
YOU DO
Review exceptions, confirm compliance rules, and handle employee disputes
TASK 05
Make travel arrangements for executives.
AI DOES
Searches options, compares prices, drafts itineraries, and fills booking forms
YOU DO
Apply the executive's unwritten preferences and handle surprises on the fly
TASK 06
Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.
AI DOES
Drafts meeting agendas, suggests agenda items, and finds local catering options
YOU DO
Build relationships with vendors and confirm all the moving parts are truly in place
TASK 07
Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
AI DOES
Drafts supply orders, auto-categorizes records, and flags bookkeeping entries for review
YOU DO
Verify financial accuracy, manage vendor relationships, and decide what truly matters
TASK 08
File and retrieve corporate documents, records, and reports.
AI DOES
Searches, tags, and retrieves digital files using keywords and smart filters
YOU DO
Decide what to keep, how to label it, and manage any paper records
TASK 09
Provide clerical support to other departments.
AI DOES
Drafts documents, formats reports, builds templates, and sorts emails
YOU DO
Read context and relationships to know what each team actually needs
TASK 10
Set up and oversee administrative policies and procedures for offices or organizations.
AI DOES
Drafts policy templates, summarizes best practices, and flags missing procedures
YOU DO
Read the room, build consensus, and adapt rules to your specific team
TASK 11
Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.
AI DOES
Drafts budget summaries, organizes records, flags personnel scheduling conflicts, and generates reports
YOU DO
Build trust with executives and staff, read office dynamics, and make real-time judgment calls
TASK 12
Open, sort, and distribute incoming correspondence, including faxes and email.
AI DOES
Sorts and tags incoming emails, flags urgent messages, and drafts routing suggestions
YOU DO
Apply personal knowledge of the boss's priorities and handle physical mail
TASK 13
Interpret administrative and operating policies and procedures for employees.
AI DOES
Summarizes policy documents and drafts plain-language explanations fast
YOU DO
Apply the right policy to each employee's unique situation with empathy and context
TASK 14
Attend meetings to record minutes.
AI DOES
Transcribes speech, drafts summaries, and highlights action items from recordings
YOU DO
Stay present to catch tone, politics, and unspoken context that shape what gets recorded
TASK 15
Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
AI DOES
Scans reports, flags inefficiencies, and drafts recommendations
YOU DO
Apply your knowledge of people, politics, and real office needs
TASK 16
Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.
AI DOES
Drafts training schedules, creates training materials, and suggests onboarding checklists
YOU DO
Judge each employee's needs and lead the actual coaching and supervision
TASK 17
Answer phone calls and direct calls to appropriate parties or take messages.
AI DOES
Routes simple calls, transcribes voicemails, and drafts message summaries
YOU DO
Read the caller's mood and decide who truly needs to know right now
TASK 18SOURCE-BACKED TASK
Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.
AI DOES
Formats documents and pulls data automatically
YOU DO
Ensure accuracy and professional tone
About this analysis
52% · Methodology: exposure-v1 · Analysis date: unavailable · Confidence: medium
TASK 19
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.
AI DOES
Drafts agendas, prepares briefing notes, and writes meeting summaries
YOU DO
Show up, read the room, and build real trust with people
TASK 20SOURCE-BACKED TASK
Prepare responses to correspondence containing routine inquiries.
AI DOES
Drafts responses based on inquiry patterns
YOU DO
Judge tone and add personal touches
About this analysis
49% · Methodology: exposure-v1 · Analysis date: unavailable · Confidence: medium
TASK 21SOURCE-BACKED TASK
Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.
AI DOES
Gathers sources and creates first draft reports
YOU DO
Shape the story executives need to hear
About this analysis
43% · Methodology: exposure-v1 · Analysis date: unavailable · Confidence: medium

START LEARNING AI

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There are 21 short lessons for this job, about 15 minutes each. Each one starts from a task above and teaches the part that stays with you.

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AT A GLANCE

Occupation: Executive Secretaries and Executive Administrative Assistants
SOC code: 43-6011
Tasks reviewed: 21 of 22

How we assess

PAY & OUTLOOK

Compare pay by state

Median pay (national): $76,590 · BLS OEWS 2025
Median pay (Colorado): $65,850 · BLS OEWS 2025
Employed (national): 459,910
Employed in Colorado: 10,340
Job outlook: −1.6% by 2034 · ~50,000 openings/yr

Wages from the U.S. Bureau of Labor Statistics, Occupational Employment and Wage Statistics. National figures cover the United States. Job outlook is national.

How does this fit your work?

Earn a certificate in your job

Your job, task by task.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Compile, transcribe, and distribute minutes of meetings.

Manage and maintain executives' schedules.

Process payroll information.

Make travel arrangements for executives.

Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee, board, and other meetings.

Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.

File and retrieve corporate documents, records, and reports.

Provide clerical support to other departments.

Set up and oversee administrative policies and procedures for offices or organizations.

Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives.

Open, sort, and distribute incoming correspondence, including faxes and email.

Interpret administrative and operating policies and procedures for employees.

Attend meetings to record minutes.

Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

Supervise and train other clerical staff and arrange for employee training by scheduling training or organizing training material.

Answer phone calls and direct calls to appropriate parties or take messages.

Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation software.

Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors.

Prepare responses to correspondence containing routine inquiries.

Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors.

Practice AI.Use your judgment.

Practice AI.
Use your judgment.